Managed print services (MPS) is a vendor-managed program that delivers a single, predictable service agreement that encompasses all aspects of an organization’s print environment — devices, supplies, maintenance, monitoring and cost control.
NextPage’s Managed print services help you control costs and simplify operations. We review your print infrastructure, optimize devices and workflows, and provide ongoing support to keep your staff productive. Smarter printing. Less money. Proactive monitoring. Secure print solutions. Automated supply management.
Cut Office Print Costs by 20–30% with Turnkey Managed Print Services
With NextPage Managed Print Services (MPS), managing your whole print environment is easy. We evaluate your workflows, optimize your device use and manage supply, maintenance and output—so your team can focus on what matters most.
Whether you require enterprise-wide print supervision or support for secure, high-volume production, our managed print solutions provide cost control, consistency and reliability. From hardware to helpdesk, NextPage makes print management simple, allowing your business to work smarter, faster and more efficiently.
According to Gartner, printing accounts for 1–3% of annual revenue for most organizations, with up to 15% of that spend going to waste. Organizations implementing managed print services reduce print-related costs by 20–30% on average (IDC and Quocirca).
NextPage provides a full suite of managed print solutions to help you optimize your operations, decrease waste, and gain total insight into your print environment:
A thorough audit of current devices, output volumes, and workflows to establish your baseline costs.
Consolidated billing covering hardware, maintenance, and consumables with no surprise expenses.
Eliminate redundant desktop printers and standardize equipment to reduce cost-per-page.
Secure pull printing, user authentication, and encrypted data pathways for sensitive document handling.
Fleet-wide G7 color management ensures brand-accurate color consistency across every location.
Centralized output tracking, department cost allocation, and policy enforcement (e.g., default duplexing).
Automated toner/ink replenishment and scheduled maintenance before device failures occur.
Service-level accountability under one vendor agreement and one dedicated helpdesk.
Digital document routing to reduce manual handling and accelerate employee productivity.
NextPage is a Kansas City managed print services company with nationwide reach – servicing healthcare systems, financial institutions, legal organizations, enterprise marketing teams and multi-location businesses that require print infrastructure maintained to a professional standard.
A NextPage healthcare client saved more than $250,000 annually by outsourcing print operations through managed print services –eliminating its onsite print center, consolidating its printer and copier fleet, and reducing overall operating costs.
| Before MPS | After NextPage Managed Print Services |
|---|---|
| Print costs fragmented across budgets | Single consolidated monthly cost |
| Devices replaced reactively | Fleet proactively right-sized and maintained |
| Supplies ordered ad hoc | Automated supply management at volume pricing |
| No output visibility | Full tracking by user, device, and department |
| Unsecured devices and uncollected documents | Secure pull printing, HIPAA-ready processes |
| IT team absorbs print support | Single helpdesk—all print issues managed by NextPage |
Discover real results from real clients. Browse our portfolio of commercial printing, direct mail, and large-format projects that drive engagement. From bold signage to custom mailers, our print work tells stories that stick. Explore projects that showcase craft, creativity, and results.
Managed print services is a vendor managed program providing a single service agreement with predictable pricing for total accountability of an organization’s print environment – devices, supply, maintenance, monitoring and cost management.
IDC and Quocirca report that organizations who embrace managed print services have a 20-30% average reduction in print-related costs. Savings are achieved through fleet optimization, consumables consolidation and elimination of waste through output tracking.
NextPage provides managed print solutions for healthcare organizations, financial institutions, legal firms, enterprise marketing teams, and multi-location businesses, especially those with compliance needs, high-volume output, or brand-consistency requirements.
A managed print services company starts with an examination of the print environment – evaluating all devices, mapping processes and measuring output volumes – before suggesting any changes to the print infrastructure.
No. Managed print services applies to any firm with fragmented or untracked print costs. Smaller firms can profit as much as major enterprises, simply because they usually have fewer internal resources to proactively manage print infrastructure.
